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Using Mail Merge To Email Your Class or Group |
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You should get a screen like this which lets you
select which students you want to send email to. This is useful if you only want to mail some
students based on criteria (i.e. who is failing the class, etc..) (To get to this screen in 2007, click on the "Edit Recipient List" button)
Check
next to each student you want to send mail to and hit Ok.
Click
Next and write your letter or message.
Click “Preview your letters” When you’re done and you
should get an individual preview of each person’s letter. If you’re happy with the way things look, hit
“Next: Complete the merge”. If you’ve done it right, you should have an option
for “Electronic Mail” and clicking this will create new mail items in Outlook
for each student, so in effect, you’re sending out a separate unique email to
each student.
And that’s it, you’ve now emailed your class without
exposing all of their emails, and since it’s coming from a spreadsheet, you can
re-do it without much work at all. There
should also be ways to include other fields (i.e. a grade on a assignment,
etc..) through Mail Merge, although that’s a bit more advanced. Check the help files for your version of word - trust me, it's all pretty easy once you get the hang of it! Play around with it and have fun!
If you have any questions, feel free to contact me.
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